PRIVACY & DATA PROTECTION
STATEMENT
Street Cricket Development Federation of India
PRIVACY POLICY & DATA PROTECTION STATEMENT
VERSION 1.1
INTRODUCTION
Street Cricket Development Federation of India is committed to protecting your
privacy. This policy explains how we collect, use and store the personal information
you provide to us whether online or via phone, mobile, email, letter or other
correspondence.
Developing a better understanding of our supporters through their personal data
allows us to make better decisions, fundraise more effectively and, ultimately, helps
us to bring more cricket to more young people.
By using our website or any of our services, or providing us with any other personal
information we will assume you are agreeing to your information being used and
disclosed in the ways described in this policy.
CONTENTS OF THE POLICY:
CONTENTS OF THE POLICY:
1. Who are we?
2. Data Protection
3. Collecting Personal Information
4. What personal information do we collect and how do we use it?
5. Financial Information
6. Information sharing & Disclosure
7. Accuracy & Storage of Personal Information
8. Vulnerable Supporters
9. Policy changes
10. Your rights
11. Our website
12. Street Cricket Development Federation of India Cookie Policy
1. WHO ARE WE?
Street Cricket Development Federation of India raises money to provide high quality
cricket coaching to children and young people in state schools and communities
across India. Please see the ‘What we do’ page to find out more about how we work.
Street Cricket Development Federation of India is a registered trust in India and also
the wholly owned federation.
2. DATA PROTECTION
Our privacy policy takes into account several legal instruments, including the Data
Protection Act 1998, the Privacy and Electronic Communications (EC Directive)
Regulations 2003 as amended by The Privacy and Electronic Communications (EC
Directive) (Amendment) Regulations 2011.
3. COLLECTING PERSONAL INFORMATION
We collect personal information in the following ways:
• When you give it to us directly: you may give us your information in order to sign up
for our newsletter, sign up for an event, share your story, make a donation, purchase
a product, register for one of our programmes, register for our Teacher Resource
platform or otherwise communicate with us. In doing so you specifically and
knowingly provide us with your personal information. Sometimes when you support
us, your information might be collected by an organisation working for, or in
partnership with, us (such as a professional fundraising agency, research body, or
county cricket board), but we are responsible for your data at all times.
• When you give it to us indirectly: your information may be shared with us by
independent bodies or partner organisations such as Charity Checkout, Virgin
Money Giving or Eventbrite. Independent third parties such as these should only do
so when you have indicated that you wish to support the Street Cricket Development
Federation of India. You should check their privacy policy when you provide your
information to understand fully how they will process your data.
• When you give permission to other organisations to share it or it is publicly
available.We may combine information you provide to us with information available
from external sources, including social media, directories and published articles in
order to gain a better understanding of our supporters, to improve our fundraising
methods, products and services. Your information may also be shared with us by
third parties where you have given permission for them to share it with us.
We will signpost this privacy policy whenever we receive your personal information
when practicably possible.
4. WHAT PERSONAL INFORMATION DO WE COLLECT AND HOW DO WE USE IT?
Personal information is that which can be used to identify you. It could include your
name, date of birth, email address, postal address, telephone number(s), gender,
ethnicity, bank details, tax payer status or a photograph. We do not usually collect
sensitive personal information about you unless there is a clear reason for doing so,
such as participation in an event, where we need this information to ensure that we
provide appropriate facilities to you, or anonymously evaluating programme
demographics.
We will mainly use your data to:
• Provide you with the services, products or information that you asked for;
• Administer your donation or support your fundraising, including processing Gift Aid;
• Keep a record of your relationship with us;
• Ensure we know how you prefer to be contacted, acting upon those preferences to:
share our news and progress; request your support of our initiatives, appeals and
events; seek advice and feedback; request for your time as a volunteer; invite your
entry into competitions; promote the aims/services of carefully selected partner
organisations; and to clarify your contact details
• Understand how we can improve our services, products or information.
Basis for using your personal data:
Our lawful basis for using your personal data is a combination of legitimate interest,
consent and performance of our contractual obligations, depending on the category
of personal data. The following are a few examples however please note that this list
is not exhaustive:
• Legitimate interest – for approaching prospective supporters, for processing your
donation and building a profile of you as a supporter as described below.
• Consent – for keeping in contact with donors or supporters, for receiving our
newsletter and for using your photo or sharing your story.
• Contract – for contacting you about the programme or event that you have signed
up to or about your contractual relationship with us as a supplier, customer or
partner.
Building a profile of you as a supporter
• We may carry out analysis of the personal information we collect about you and add publicly available information to create a profile of your interests, preferences
and your ability to support us, including the amount or level of potential donation or
legacy you may be able to give. We do this to ensure that we are contacting you with
the most appropriate communication, which is relevant and timely and will ultimately
provide an improved experience for you. It also allows us to understand the
background of the people who support us and helps us to make appropriate requests
to supporters who may have the means and the propensity to give more. Most
importantly we do this because it enables us to raise more funds, sooner, and more
cost-effectively than we otherwise might.
• When building a profile of a supporter or a prospective supporter of Street Cricket
Development Federation of India, we may look at geographic, demographic and
other information relating to you (such as cricket club membership, for instance) to
better understand your interest and in order to contact you with relevant
communications, requests and invitations. In doing this we may use additional
information from third parties (where available) and / or publicly available data, for
example, public registers (e.g. listed directorships), press sources (e.g. newspaper
articles and databases, Rich Lists), public sources for individuals (e.g. LinkedIn,
Instagram, Facebook) and membership organisations.
• The information we get from other organisations will depend on your privacy
agreement with them. We recommend that you check all agreements regularly.
• All our profiling and screening techniques are conducted by human beings and
there is no automated decision making. Please see Section 10 if you would like to
evoke your right to object to this.
• Some people choose to tell us about their experiences of Street Cricket
Development Federation of India to help further our work. This may include them
sharing sensitive information related to their family life in addition to their
biographical and contact information. If we have the explicit and informed consent of
the individuals, or their parent or guardian if they are under 18, the information
provided, including gender and ethnicity may be made public by us at events, in
materials promoting our campaigning and fundraising work, or in documents such as
our annual report.
5. FINANCIAL INFORMATION
If you use a credit or debit card to make a donation, buy something online or pay
over the phone, we will ensure that this is done safely and securely and in
compliance with the Payment Card Industry Data Security Standard.
We do not store credit or debit card data following the completion of your transaction.
All card details and verification codes are securely destroyed once the payment or donation has been processed. Only those staff authorised to process payments will
ever be able to see your card details.
6. INFORMATION SHARING & DISCLOSURE
We will not sell or swap your personal information with any third party.
We may share your personal information with relevant data processors, with which
we have a necessary relationship in order to further the aims of the charity. These
are trusted partner organisations that work with us in connection with our charitable
purposes; e.g. those who act as fundraisers for us or manage our product fulfilment
and/or distribution and mailings. All our trusted partners are equally required to
comply with data protection laws and our high standards, and are only allowed to
process your information in strict compliance with our instructions.
We may disclose your personal information to third parties if we are required to do so
through a legal obligation (for example the police or a governing body). We will never
give your information to other organisations for their marketing purposes.
7. ACCURACY & STORAGE OF PERSONAL INFORMATION
We aim to ensure that all information we hold about you is accurate and, where
necessary, kept up to date. If any of the information we hold about you is inaccurate
and either you advise us or we become otherwise aware (for instance through word
of mouth or publicly available sources), we will ensure it is amended and updated as
soon as possible. We really appreciate it if you let us know if your contact details
change.
We will keep your information for as long as required and will not keep your
information for longer than is reasonable and necessary. We will take into account
our legal obligations and tax and accounting rules when determining how long we
should retain your information. When we no longer need to retain your information
we will ensure it is securely disposed of, at the appropriate time. Where you exercise
your right to erasure, we will continue to maintain a core set of personal data in a
suppression file to ensure we do not contact you inadvertently in future, and to
maintain your record for archive purposes.
8. VULNERABLE SUPPORTERS
We recognise the importance of protecting our vulnerable supporters and We believe
that this helps to support our staff and fundraisers who come into contact with
supporters in providing high quality customer care, ensuring anyone donating to the
charity is in a position to make a free and informed decision.
If you are aged 16 or under, and wish to participate in an event, make a donation or
otherwise get involved with Street Cricket Development Federation of India (not including participating in Street Cricket Development Federation of India coaching
sessions), please make sure that you have your parent/guardian’s permission before
giving us your personal information.
Where possible, we will always seek direct consent from a parent or guardian before
collecting any information about children.
When we collect information about a child or young person, we will make it clear as
to the reasons for collecting this information and how it will be used, and aim to
manage it in a way which is appropriate for the age of the child. Information can
contain sensitive personal data – of children who participate in our programmes who
agree to feature in case studies or receive nominations for Street Cricket
Development Federation of India awards.
9. POLICY CHANGES
This policy replaces all previous versions and is correct as of now. We will regularly
review and update this Privacy Policy and Data Protection Statement and will
update, modify, add or remove sections at our discretion. Any changes will be
notified through an announcement on our website and your continued provision of
personal information, use of our website and any of our services after we have
posted the changes to these terms will be taken to mean you are in agreement with
those changes.
10. YOUR RIGHTS
You can change or update your communication preferences at any time or amend
given consent.
Also under the General Data Protection Regulations 2018 you have the following
rights:
To be informed – This Privacy Notice provides the information you are entitled to
receive.
Access – Please contact us if you would like confirmation that your data is being
processed and access to your personal data.
There is no charge for us providing you with this data and it will usually be provided
within a month of the request (unless the request is unfounded or excessive).
Rectification – Please inform us of any data which you would like rectified and we will
usually respond within a month of the request.
We will pass on the changes to any third parties who need to change their records
and let you know this has been done. Erasure – You may exercise your right to have your personal data erased in a
number of circumstances (e.g. if the data is no longer necessary in relation to the
purpose for which it was created or you withdraw your consent). Where possible we
will comply with all such requests, though some details are part of the SCDFI’s
permanent records which cannot reasonably be deleted. Please see Section 7.
Restrict processing – You can tell us that we can keep your data but must stop
processing it for any of the purposes detailed in Section 4, (e.g. preventing future
mailings and communications).
If possible we will inform any third parties to whom your data has been disclosed of
your requirement.
Data portability – Your data may be held across various manual and electronic
records and databases. We will do our best to provide information in a portable
format but we may not be able to do so in every instance.
To object – If we can, we will stop processing your data if you object to processing
based on legitimate interests, the performance of a task in the public interest or
through our contractual obligation. Please note that some processing is necessary to
fulfil our contractual obligations and not being able to do so could result in the
contract terminating.
We will stop processing your data for direct marketing if you tell us to.
Not to be subject to automated decision-making including profiling – We do not use
any automated decision-making.
If you have any questions regarding your rights, wish to evoke a right or to update
your personal information, please contact our Data Protection Officer at the details at
the end of this document.
11. OUR WEBSITE
When you interact with us through our website, depending on how you use it, we
may collect some personal information. However, you can use our website
anonymously (‘read only’) and not give us any information at all.
We monitor how people use our website so we can improve it. We do this by using
cookies, which you can read more about in this document.
If you visit our website, we may record information about
• The web pages that you visit
• How much time you spend on the site
• Whether you are new to the site, or a return user
• How you came to our website – for example, through an email link or a search
engine
• The type of device and browser you use.
Your data may also be available to our website provider to enable us and them to
deliver their service to us, carry out analysis and research on demographics,
interests and behavior of our users and supporters to help us gain a better
understanding of them to enable us to improve our services. This may include
connecting data we receive from you on the website to data available from other
sources. Your personally identifiable data will only be used where it is necessary for
the analysis required, and where your interests for privacy are not deemed to
outweigh their legitimate interests in developing new services for us. In the case of
this activity the following will apply:
1. Your data will be made available to our website provider
2. The data that may be available to them include any of the data we collect as
described in this privacy policy.
3. Our website provider will not transfer your data to any other third party, or
transfer your data outside of the EEA.
4. They will store your data for a maximum of 7 years.
5. This processing does not affect your rights as detailed in this privacy policy
Website Analytics: We use Google Analytics, as well as other services, to
understand how people use our website so we can make it more effective. Google
Analytics collects anonymous information about what people do on our website,
where they’ve come from, and whether they’ve completed any tasks on the site, for
example, signing up to volunteer or donating. Google Analytics tracks this
information using cookies and JavaScript code.
Email Analytics: We measure without cookies the success of some of the emails we
send – so we know what content our supporters are most interested in.
Security: Although we use appropriate security measures once we have received
your personal information, the transmission of information over the internet is never
completely secure. We do our best to protect personal information, but we cannot
guarantee the security of information transmitted to our website, so any transmission
is at the user’s own risk. We cannot be held responsible for the privacy of data collected by websites not
owned or managed by Street Cricket Development Federation of India, including
those linked through our website.
12. STREET CRICKET DEVELOPMENT FEDERATION OF INDIA COOKIE POLICY
What are cookies?: Cookies are small files, typically of letters and numbers,
downloaded onto a device when you access certain websites or emails, including
Street Cricket Development Federation of India’s website. Cookies allow a website to
recognise your device.
For more information see: http://www.allaboutcookies.org/
Street Cricket Development Federation of India use of cookies: We use strictly
necessary, performance, functionality and targeting cookies on our website.
Third party cookies: You may notice some cookies that are not related to the Street
Cricket Development Federation of India’s website whilst visiting www.scdfi.org.
Some of our pages contain embedded content such as Youtube video, Twitter feed,
Facebook likes or Google plus share, and you may receive cookies delivered from
these websites. Street Cricket Development Federation of India does not govern the
publication of 3rd party cookies. To understand more about their cookies and privacy
statements, please visit the relevant sites.
If you do not want cookies to be stored on your PC it is possible to disable this
function without affecting your navigation around the site.
Disable Cookies
If you are using Microsoft Internet Explorer and you wish to block Street Cricket
Development Federation of India website cookies, you can perform the following:
1. On your browser tools menu, select ‘Internet Options’
2. Click on the ‘Privacy’ tab and then on the ‘Sites’ button
3. Type into the ‘Address of website’ field: www.scdfi.org
4. Click on the ‘Block’ button
5. Click OK
Other browsers including Firefox, Chrome and Safari have similar cookie
management abilities in their preferences settings, please refer to your browser’s
‘Help’ facility.
Find more detailed information on disabling cookies from aboutcookies.org.
Cookie Consent
By using our website, subscribing to our services and/or shopping online you agree that we can place the types of cookies set out above on your device. In order to
remember that you have accepted our use of cookies we will place a temporary
cookie to remember this setting for 3 months.
How to Contact Us
If you have any questions or queries about this Privacy Policy and Data Protection
Statement or our privacy practices, please contact our Data Protection Officer:
Street Cricket Development Federation of India. Chennai Tamilnadu
email info@scdfi.org